Email Writing

E-mail
Email is a wonderful invention. It plays a very important role in this modern world of business. This is a scientific way of sending messages, data and pieces of information to others very easily within a few seconds by means of computers connected together in a network. In other words, email is an electronic mail or electronic communication system. Generally, the following format is used in sending a message or document to someone by using an email address:
Form : . . . . . . . . [Sender’s name and his/her email address]
To: . . . . . . . .[Receiver’s name and his/her address]

Sent: . . . . . . . [Day, date, and time of sending message]
Subject: . . . . . .[ To mention the subject of the message in short.]
Dear Bimol
[Salutation to the receiver]
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Mazhar [name of the sender]
Specimens of Email
1. Suppose, your examination is near, but your preparation on Bangla is not good. Request your
friend through email to help you by sending a suggestion on this subject.
Form : Mazharulislam532@gmail.com
To : Maksodul@gmail.com
Sent : Friday, February 25, 2005, 5:00 pm
Subject : Request for suggestion.
Dear Maksodul
You know that our test examination will be held in the next month. I am a student of Science. So I have paid a very little attention to Bangla. So I am urgently in need of a suggestion
on the subject from you. It will be a matter of high appreciation if you send me it by using my email address.
Thanking you,
Mazhar

2. Write an email to your pen friend ,Monika about the natural beauty of Bangladesh.
To: mahinur.monika@ gmail.com
Sub: the natural beauty of Bangladesh.
Dear monika,
I received your letter yesterday. In your letter, you wanted to know about the natural beauty of Bangladesh. I am giving a short description of it. Bangladesh is enriched with natural beauty. The longest sea beach of the world, the biggest mangrove forest, eye catching tea garden of sylhet, Maynamati, Bagerhat, Mohastangar of Bogra etc are
famous tourist place in Bangladesh. But there are many other interesting/attractive/tourist places here which people

know a little. Shusong Durgapur of Birishiri is one of the place.It is under Netrokona district.
No more today.
Your loving friend
Mazhar

3. Write an email to your friend inviting him to your birthday.
To: Mitu@gmail.com
Subject: Invitation in my birthday.
Sent: Sunday, 18 May, 2013, 4.00 P.M.
Dear Mitu,
You will be happy to know that my birthday is on June 14. My parents have arranged a tea party at our home at 7.pm. You are invited in my birthday.
Your loving friend
Habib

4. Write an email to you friend telling him that you have done well in J.S.C exam.
To : saon@gmail.com
Subject: The result of my J.S.C examination.
Sent:Sunday,15 May,2013,4.OO pm.
My dear Saon,
The result of my J.S.C examination have been published. You will be happy to know
that I have got A+ grade in the exam.
Your loving friend
Sajuti

5. Suppose your friend Alam has made a brillant result in the Junior School Certificate Examination. The news of his result gave you
much pleasure. Now write an email to your friend congratulating him on his brilliant success.
To: Mitu@gmail.com
Sub: Congratulation on brilliant result.
Sent: Tuesday, 22 April, 2013, 3.00pm.
Dear Mitu,
The news of your result gave me much pleasure. I congratulate you on your brilliant success.
Your loving friend
Mahinur akter monika
6. Imagine your friend borrowed one of your important books. Your exam is near. So, you need
the book badly. Write an email to your friend asking him to return the book immediatly.
To: monika@gmail.com
Sub: return the book.
Sent: Tuesday, 22 April 2013, 3.00pm.
Dear Monika,
You borrowed one of my important books in last month. But my exam is near. So, I need the book badly. please, return the book immediately through Mitu. with best wishes to u.
Your loving friend
Mazhar
7. Write an email to your friend to join a picnic.
To: monika@gmail.com
Subject: invitation to join a picnic.
Dear Monika,
You will be glad to know that we are going to join a picnic.  We will go to cox’s bazar. We will go there by bus. You are invited to join us.
With best regards to you.
Your loving friend
Mazhar

8. Send an mail to your younger brother about the importance of morning walk.

From: mazharulislam532@gmail.com

To: maksodul52@gmail.com

Sent : Friday, February 25, 2013, 5.00 pm.

Subject : The importance of morning walk.

Dear Maksodul,

Thanks a lot for your email. I am happy to know that you are going on well with your studies. But in your email, there is no mention of your physical activities. You know that health is wealth.  To maintain a sound mind , you have to keep your body fit at first and it is morning walk which enables a student to maintain a good body.  Now I am telling about the importance of morningwalk. A morning walk is a very useful exercise. It is a light exercise. It refresh our mind and body. In the morning , nature remains at its best. A morning walk brings us in the touch of nature. It gives us a great joy and also keeps us  fit and healthy. The green grass, the blooming flowers, chirping birds, the fresh air, the rising sun and morning dew- all provide us great joy and they fill our heart with happiness. Morning walk is good for all. The old and the young, the healthy and the weak all should take morning walk. It is one of the best exercise for our health. You are told to take a morning walk so that you can keep your body fit.

Your loving brother

Mazhar

9. Send an mail to your younger brother about the importance of punctuality.

Ans:

From : mazharulislam532@gmail.com

To : maksodul@gmail.com

Sent : Sunday, June 23, 2014, 2.00 pm.

Subject : The importance of punctuality

Dear maksodul,
Thank you a lot for your email. I am happy to know that you are well. But in the email there is no mention of your punctuality. Punctuality is needed to do well in the examination. Now I am

telling about the importance of puncuality.
Punctuality is the habit of doing something exactly in time. A punctual person will be a winner everywhere. A punctual person is always one step ahead of others. Punctuality is essential for man in every sphere of life. For students, it is a great blessing. If you are punctual,  you will get enough time to do your work according to your plan. If you study the lives of our great men, you will find that punctuality was one of the secrets of their success in life. You are told to be punctual so that you can prosper in life.

Your loving brother

Mazhar

10. Send an email to your father requesting him to send money to  buy books, school dress, winter clothes, shoes .

From : mazharulislam532@gmail.com

To    : siddikmaster@gmail.com

Sent  : Sunday, June 20, 2013, 5.00 P.M.

Subject: Send money to buy books, school dress, winter clothes, shoes.

My dear father,

I hope you are well. I am also well. The result of my j.s.c examination has been published. You will be happy to know that I have stood first in our class.  Now I am in class 8. I have to buy some books, school dress, winter clothes, shoes. So I need 2000 tk to buy them. Please send the money as early as possible.
No more today. With best regards to you and mother.

Your loving son
Mazhar

11. Send an email to your your brother about the bad effect of smoking.

From : mazharulislam532@gmail.com

To   : maksodul@gmail.com

Sent : Sunday, June 15, 2013, 5:00 P.M.

Subject : The bad effect of smoking.
Dear maksodul,
I received your email yesterday. I have been greatly shocked to know that you have been

addicted to smoking. You do not know what a bad habit you have formed. Smoking is harmful to health. It causes many diseases  like cancer, heart attack, bronchiitis etc. It slowly takes a smoker to the door of death. It not only takes your health but also your money. When  parents and relatives will hear it, they will feel sorry for you.  So, I advise you to realise the danger of smoking. Please give up this habit from today.
With best wishes to you.

Your loving friend

Mazhar

12. Send an email advising your younger brother the rules of health.

From : mazharulislam532@gmail.com
To   : maksodul@gmail.com
Sent  : Sunday, June 25, 2013, 5.00 p.m.
Subject : Follow the rules of health.
Dear Maksodul,
Thank you a lot for your email. I am happy to know that you are going on with your studies. But in the email , there is no mention of your physical fitness. You know that health is wealth. To maintain a sound mind, you have to keep your body fit at first . To maintain a good health you must have to follow some rules. First, you should get up from bed early in the morning and wash face after brushing teeth. Then you must take a walk in the open fresh morning air.  All kinds of exercise is essential to build up health. Next you should be neat and clean. After that you should eat a balanced diet. You should drink plenty of water . Finally you should keep free from all kinds of anxieties. It is your duty to keep the body fit following all kinds of health rules. You are told to follow the rules of health so that you can keep your body fit and healthy.
Your loving brother
Mazhar

13. Send an email to your friend giving instruction how to become a good student.
From    : mazharulislam532@gmail.com
To        : khalil@gmail.com
Sent     : Sunday, June 21, 2013, 5.00 p.m.
Subject : Instruction how to become a good student.
Dear khalil,
Thank you a lot for your email. I am Shocked to know that you did not well in the exam. Now
I am giving you some instructions to become a good student. To be a good student, first you have to study regularly at home. You should be regular and sit on front bench so that you can listen to what the teacher says.  Then you should make your own notes and revise them. You should do homework regularly. You should read the text well. Finally, a student should have a preparation for any kind of examination. You are told to follow the rules so that you can do well in any examination.

Your loving friend
Mazhar

13. Send an email telling your friend how to make a cup of tea.

Ans:

From  : mazharulislam532@gmail.com
To     : Bimolkrisnashell@gmail.com
Sent  : Friday, June 15, 2013, 5.00 p.m.
Subject : How to make a cup of tea.
Dear Bimol,
Thank you a lot for your email. In your email, you wanted to know how to make a cup of tea. I am telling about this. To make a cup of tea is not difficult. First you have to boil three or four cup of  water. Then mix two spoonful of  tea  with boiling water. Finally mix some milk and sugar with it. Thus a cup of tea is ready to drink. In the case of lemon tea, you have to some lemon juice instead of milk.

With best wishes to you.
Your loving friend
Mazhar

14. Send an email requesting your friend to return the book he borrowed from you.

From : mazharulislam532@gmail.com
To    : forhad@gmail.com
Sent : Sunday, June 23, 2014, 5. P.M.
Subject : Return the book.
Dear Forhad,
The news of your brilliant result gave me much pleasure. We are all happy to hear the news . My final examination is near at hand . I am at present  badly in need of the book “Mazhar’s  Technical Hand Note On Grammar & Composition” written by Mazharul Islam which you borrowed from me in the last year.  Since you do not need the book at present, return the book immediately through Mitu.  If you need it again, I will return it to you after examination.
With best wishes to you.
Your loving friend
Mazhar

15. Write an email to your friend thanking him fo a nice present/ gift.
From  : mazharulislam532@gmail.com
To     : nasir@gmail.com
Sent  : Sunday, Jun 18, 2013, P.M.
Subject : Thank you for your nice gift.
Dear Nasir,

10.

I would get a great pleasure if you joined to my birthday party. I know you could not attend because of your illness. But you sent a gift for me. Many thanks for a nice present/gift. The camera is very beautiful. I have got a lot of presents on the day. But yours one is the best of all.
No more today. With best wishes to you.
Your loving friend
Mazhar

16. Send an email to your colleagues to bid farewell.

Ans:
From : mazharulislam532@gmail.com
To   : abc@gmail.com
Sent : Sunday, June 28, 2013, 5.00
Subject : Biding farewell
Dear All,
I want to bid farewell to you all and inform you that I am leaving my position On 29 june, 2013. Tomorrow is my last day at work.
I have enjoyed working for this institution and I appreciate having had this wonderful opportunity to work with you.
I wish you and the institution every success in all.
With bes regards.
Mazharul islam

17. Send an email to your friend wishing a happy new year.

Ans:
From : mazharulislam532@gmail.com
To   : fahad@gmail.com
Sent : Sunday, January 1, 2013, 12:01 a.m.
Subject : Happy new year.
Dear Fahad,
Happy new year. Best wishes for the new year. I wish you a year of prosperity. Best compliments for the new year.
Your loving friend
Mazhar

18. Write an email to your friend wishing Eid happiness.
Ans:
From : mazharulislam532@gmail.com
To    : hadiul@gmail.com
Sent  : Sunday, 2013, 3.00 p.m
Subject: Eid Mobarak.
Dear Hadiul,
Eid Mobarak. I wish you a Eid of yoy. Eid brings blessing and peace. Many returns of this day. I hope the day will be happy for you.
Your loving friend

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